Transition to Modern HR Workflows

Collecting banking details from new hires often introduces friction into the onboarding process. Traditional PDF forms require printing, manual completion, scanning, or complex digital signature tools. ToWebForm replaces these manual hurdles by converting static PDF direct deposit forms into accessible, responsive web forms that employees can complete securely on any device.

AI Field Detection and Intuitive Customization

Our platform automates the transition from document to web form. Using advanced AI Field Detection, ToWebForm analyzes your original PDF direct deposit form to identify key fields, including bank routing numbers, account numbers, deposit types, and signature lines. Once detected, the drag-and-drop form builder allows HR teams to refine the layout, arrange inputs side-by-side, and configure field validations to prevent input errors before they affect payroll processing.

Bank-Grade Security for Sensitive Payroll Data

Handling financial coordinates requires rigorous safety standards. ToWebForm protects sensitive employee data with bank-grade security, encrypting all submissions, completed PDFs, and attachments at rest using AES-256-GCM encryption. Additionally, every completed transaction includes a Digital Certificate of Authenticity containing a secure digital footprint (submission ID, timestamp, and IP address) to verify the origin of the direct deposit request.

Accelerated Onboarding with Mobile-First Features

• Voided Check Uploads: Employees can use mobile-friendly photo uploads to attach a clear image of a voided check directly from their smartphone camera.
• Flexible Form Access: Share links via direct SMS delivery, secure form invites, or print high-resolution QR codes on employee handbook counter cards.
• WCAG 2.1 AA Compliance: Native accessibility features ensure your organization accommodates all staff members, complete with screen reader support and keyboard-friendly navigation.

Automated Payroll Delivery and Organization

Completed submission data flows back into your original PDF layout automatically. Filled PDF delivery ensures a perfectly populated copy is sent to your HR team instantly, with automated addendum pages created for overflow text. Workspaces and analytics allow payroll teams to organize documents by department, track completion rates, and use bulk CSV export to extract routing and account numbers efficiently for spreadsheet preparation or payroll system imports.