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ToWebForm
Streamlined Digital Workflow

Employee Onboarding Forms

Transform static employee onboarding PDFs into responsive, secure web forms. Streamline your new hire digital workflow with automated PDF field detection.

Your PDF.
Now a web form.

Upload your existing PDF forms and turn them into accessible, mobile-friendly web forms your clients can complete from anywhere. Completed PDFs are delivered straight to your inbox.

Drop your PDF here to get started

or click to browse. PDF files up to 4MB

New hire onboarding packetDirect deposit authorizationEmergency contact detailsEmployee handbook sign-off
No credit card required, free to get started
Bank-grade AES-256 encryption at restProcessed securely over TLSIncludes Digital Certificate of AuthenticityDesigned for WCAG 2.1 AA compliance
Perfect forHR ManagersPeople Operations DirectorsCorporate RecruitersOperations ManagersTalent Acquisition Specialists

Streamline New Hire Integration with Digital Onboarding Workflows

Legacy PDF packets and printed onboarding forms create unnecessary friction for new hires. Dragging candidates through flat, non-interactive documents delays their start dates and complicates internal record-keeping. ToWebForm solves this by automatically converting your existing employee onboarding PDFs into responsive, accessible web forms. Your new team members can complete their paperwork from any device, ensuring a fast and professional introduction to your company.

How ToWebForm Digitizes Your Onboarding Process

Our platform handles the technical heavy lifting, allowing your HR team to focus on welcoming new talent:

  • AI Field Detection: Instantly analyze your onboarding PDFs. Our AI automatically identifies text inputs, checkboxes, signature areas, and date fields to construct an identical web-based form instantly.
  • Mobile-Friendly Photo Uploads: New hires can snap clear photos of identification, certifications, or direct deposit documentation using their smartphone cameras, uploading them securely as they complete the form.
  • Signatures, Dates, and Input Fields: Gather verified touch-friendly signatures and dates seamlessly on desktop or mobile. Every completed document is permanently stamped with a digital footprint including UTC timestamps and IP addresses.
  • Filled PDF Delivery: Completed form submissions are mapped back into your original PDF template. If a user’s response overflows a field, ToWebForm automatically appends a clean addendum page to prevent data loss.

Organized Workspace Management & Bank-Grade Security

Manage multiple departments, regional offices, or client companies using isolated Workspaces. Track complete conversion funnels and view drop-off analytics to identify which fields slow down your candidates. Because new hire paperwork contains sensitive personal identifiers, all form responses, staff notes, and attachments are shielded with bank-grade AES-256-GCM encryption at rest. Human resources personnel can collaborate internally using encrypted staff notes, safely @mentioning team members without altering the pristine, completed PDF documents.

Designed for Accessibility and Compliance

ToWebForm provides the foundational infrastructure to meet federal accessibility standards. Built to align with WCAG 2.1 AA guidelines, the web forms include screen reader support, keyboard navigation, and automatic ARIA labels. When you need to back up your records, run a bulk CSV export of all submissions, generating structured columns perfect for internal spreadsheet logs or manual entry into your existing databases.

Ready to go paperless?

Upload your existing PDF forms and your clients can complete them from anywhere. Completed PDFs delivered to your inbox.

Get Started Free

Bank-Grade Security

AES-256-GCM encryption at rest

WCAG 2.1 AA Designed

Built for maximum accessibility

More Hr Operations Workflows

Direct Deposit Forms

Streamline employee onboarding. Convert static PDF direct deposit forms into secure, mobile-friendly web forms with bank-grade encryption and automated PDF delivery.

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Performance Reviews

Convert static PDF performance reviews into secure, responsive web forms. Streamline your HR workflows, simplify team collaboration, and protect evaluation data.

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Time-Off Requests

Convert paper or PDF time-off requests into mobile-friendly web forms. Streamline your HR digital workflow and receive completed PDFs instantly.

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Incident Reports

Convert PDF incident reports into secure, mobile-friendly web forms. Streamline your HR workflows with AI field detection, photo uploads, and secure storage.

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Enterprise PDF to Web Form Features

Built for businesses, law firms, and medical offices that require compliant, accessible, and efficient document handling.

Workspaces & Analytics

Organize forms into isolated workspaces for different clients or departments. Track views, completions, and drop-offs with detailed conversion funnels for each workspace.

Bank-Grade Security

All sensitive data (including form responses, completed PDFs, staff notes, and file attachments) is automatically encrypted at rest using AES-256-GCM to shield against data breaches.

Designed for WCAG 2.1 AA Compliance

Equipped with the infrastructure to support federal accessibility standards. Includes native screen reader support, keyboard navigation, automatic ARIA labels, and a dedicated overrides panel for fine-tuning.

Digital Certificate of Authenticity

Every completed form is permanently stamped with a digital footprint including the submission ID, UTC timestamp, IP address, and device type to ensure data provenance and security.

Encrypted Staff Notes

Add private, timestamped notes to any submission. Notes are AES-256 encrypted and visible only to your team. The original PDF is never modified.

Multi-Signature Workflows

Establish sequential multi-signer workflows. The document is flattened after each signature to secure previous inputs, concluding with a tamper-evident signing certificate page.

Limited Time Offer

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Lock in 20% off for life on any plan. Your discount is automatically applied when you upgrade today.

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Pricing

Simple, transparent pricing

Start free. Upgrade as you grow. No hidden fees, no long-term contracts.

PDF to Web Form FAQ

Everything you need to know about converting PDFs to web forms.

How do I convert a PDF to a web form?
Upload your PDF to ToWebForm. Our AI (powered by Google Gemini) analyzes every page and detects all form fields, including text boxes, checkboxes, date pickers, and signature lines. You can then customize the form with our drag-and-drop builder and publish it as a shareable link, QR code, or SMS.
Can I convert a scanned PDF to a fillable form?
Yes. ToWebForm works with both flat/scanned PDFs and interactive AcroForms. Our AI reads rasterized page images, so even photocopied or scanned documents can be converted into interactive web forms.
What types of form fields does the AI detect?
ToWebForm detects text inputs, checkboxes, radio buttons, date fields, phone numbers, email fields, SSN fields, dropdown menus, signature lines, text areas, and photo upload areas. Each field type is auto-categorized with appropriate validation.
Is the web form accessible (ADA/WCAG)?
ToWebForm is designed for WCAG 2.1 AA compliance. Generated forms include native screen reader support, keyboard navigation, automatic ARIA labels, proper heading hierarchy, and a dedicated accessibility overrides panel for fine-tuning.
What happens to the data after someone fills out the form?
Submitted data is mapped back onto the original PDF document. If any field text overflows, an addendum page is attached automatically. The completed PDF is stored securely and can be emailed to the form owner. All submissions are viewable in the dashboard with bulk CSV export.
How do I share the form with my clients?
You can share via a direct link, auto-generated QR code, SMS text message, or a printable counter card with your branding. Place the counter card on a reception desk or in a waiting room, and clients can scan the QR code to open the form on their phone.
Does ToWebForm use my data to train AI models?
No. ToWebForm does not train any AI models. We use Google Gemini via the paid API, which per Google's terms does not use submitted data for model training. Your documents are processed once for field detection and never used for any other purpose.
What industries use ToWebForm?
ToWebForm is used by medical offices (patient intake, consent forms), law firms (court filings, client intake), HR departments (onboarding packets, I-9 forms), government agencies (permit applications), insurance companies (claims forms), and accounting firms (W-9, W-4 collection).

Ready to replace your paper forms?

Upload your existing PDFs and your clients can complete them from anywhere. Completed PDFs delivered to your inbox.

Get Started Free